PAECT Minutes January 13, 2007
In Attendance: Paul Welliver, Ron Bennett, Sean McDonough, Kathleen Smith, Martin Friedman, Wally Leech, Jackie Smith, Mary Ann Achorn, Laura Matechak, Shirley Campbell, Jim Bolton
Welcome from Martin
We all had an opportunity to look at PAECT Archival collection organized by Paul Welliver.
President Report
VP Report:
Sean - will report on PETE&C later. Has been contacting regional reps to see what they are doing.
Handed out Budget copy
Not many expenses yet, but expect expenses for PETE&C.
Revenues returned from booth rental at PETE&C returned (line 200-04) because second booth is not available
Pointed out that if budget goes as predicted, over $48000 balance at end of year.
Move to Accept Treasurer’s report
Seconded
No discussion
Voice vote - approved
Move to Accept Minutes
Seconded
No discussion
Voice vote - approved
Linda not here, no report
Corresponding Secretary Report - Jackie reported:
Letter of congrats sent to Holly Jobe about appointment with state
Soliciting names of people to invite to awards dinner
Keynote Speaker, Joe Caruso, and his wife
PDE -- Amy Munro
Michael Golden
Kathleen Brautigam
CoSN - Keith Krueger
PDE – Div of school Library Services – John Emerick, Director
PAIMS - John Branson, President
PSLA, Geneva Reeder, Past President
Cape - Gerry Richter, ,Kim Karpinsky, Cheryl Leuthe, Scott Garrigan,
Dr. Zahorchak.
Discussion about who gets invited to dinner – tech people or presidents or both, of several orgs
Add Gerry Richter and Blended Schools person to invitation list for dinner, Keith Kruger @ CoSN, PLA, PSLA, Michael Golden, Catherine Shickter at Temple.
Sean – PETE&C tries to invite majority and minority leaders to PETE&C. Add them to list of people to invite to dinner.
Martin is signed up to go to PAETC conference (Philadelphia Area Educational Technology Conference) February 22-23, 2007. Seems that lots of the people presenting at this conferences are also presenting at Montgomery County technology day.
Business Meeting at PETE&C Meeting starts on Sunday at 4:30- 5:30 in the bridal suite and on
Monday Business Meeting and awards starts at 6:30
Should attendees come at 7:00 for Dinner?
Is Karen making a flyer for membership meeting and dinner? – Martin will call and ask if she is, If not he will make one. Ron will make a sign for booth.
We are on cape list serve, Internet 2 list serve, several others.
Sean- are we exhibiting at CAPE?
Discussion – presence. March 8 this year. Should be discussing with Jerry, too. (always involved with PETE&C prep – review of proposals, etc.) Should we develop a presence there?
Jim Bolton – we have one booth at PETE&C (as per discussion from Ron earlier), we will share with ISTE NECC. Booth is at prominent level, and combined booth is likely to work well.
Feelers for people to work at PAECT booth at NECC 2007. Calls and actual sales in Pa at Geneva Logic spiked dramatically in month after NECC.
We will have a room for a reception at NECC, but we don’t yet know how long the time slot will be, or where the reception room will be.
Standards & Certification – 21st CTSP –
Hoping for a meeting on April 20 to refine and make final recommendations. If we can meet early in the day, some of the board members can come to help.
Possibility of using blog on PAECT site for discussion
Discussion about how the data will be used at PDE to guide discussion in how changes might be made, how universities might be encouraged to change and adapt, etc.
ISTE standards are changing currently and PDE is looking at what to do with ITS folks needed at schools
Maybe get Middle States on board – Mary Ann will send email on how to connect.
Shirley and Celina are presentating at NECC. Shirley is submitting for AECT.
Archives/Historian - Paul Welliver- Wally will store the PAECT Archival materials, We browsed through the materials before the meeting. He is asking for folks to contribute.
He is hoping to make proposal at next meeting (PETE&C) (handout) and discussed the possibility of putting something online or on paper to send out so the work we are doing is out there. (Introduced by Wally.)
Jackie volunteered to start scanning archival documents from archive. Possibility of indexing the materials.
Kathleen – please make sure that we bring in any items not already in the collection, including photos. Wally talked about photos.
Kathleen Smith – Committee Of Past Presidents – hasn’t had a charge recently, but the presidents would be happy to get together if a need arises.
Celebration of Past Presidents – possible get together of past presidents
Mary Ann talked about a meeting where teams of people gathered at a PAECT meeting to write a curriculum . She went alone, not with a team, but was so impressed by the focus of the meeting that she joined immediately. This is the kind of impact the org has had in the past.
Request to invite lots of people from Higher ed to the Monday meeting for higher ed at PETE&C.
Will ask Mike White if he wishes to continue in this role because he hasn’t been active recently. ETAN doesn’t seem to be a functioning entity right now.
Sean – PETE&C tries to invite majority and minority leaders to PETE&C. Add them to list of people to invite to dinner.
Laura M: What is the status of regional directors getting a copy of existing database for their region?
Martin: CD isn’t currently sent out because no permission is requested at the moment from members. Welcome packet is being worked out to include such permission.
Jim Bolton: Jamie is working with past membership folks to create this, and is using information from Texas org TCEA (thanks, Carol T.) to create packets.
Clarification – right now, information is not currently being sent out, but regional directors to contact Jamie directly to get member list.
Martin read note from Jamie – she created a document (Thinking Document for the Creation of PAECT Welcome Packet) to gather information and is requesting feedback on Welcome Packet
Jamie is now at Gannon U, and they are interested in working with PETE&C on higher ed Plaster002@gannon.edu
Are new people being added to the database, are old people purged, how it is done. Needs communication between membership and John.
Discussion of timeline of reviews and review schedule from PDE (ie. when do cohorts come up for review?)
Small stipend for each plan reviewed.
The goal for the two plans is to phase out the e-tech plan and replace with the e-strategic plan. Using the “amendment e-tech planner” will help to assure that they are ok with e-rate. The new e-Strategic planning tool will start from level 1, but will be able to get back to information put on amended.
Synthesizes integration of special ed and technology. Every core item must have a technology focus or strand.
The e-strategic planning tool will allow for printout.
Amendment tool is 3-5 pages, max.
Important that PAECT is a part of the review process.
Mary Ann – Encouraged everyone to participate because it seems that PAECT has an obligation as technology leaders, and because the reading process is very useful for the reader.
Classrooms of the future program. We sent initial support when it came out, and Holly Jobe is now project manager. Pilot process is underway with delivery of equipment, etc. Our support has not gone unnoticed. PDE will be seeking PAECT support as this project continues.
Addition of the funding of this project in the future will be decided on the Thursday before PETE&C, and following, budget will go to the legislature to get budget passed.
Vendors appear to be working well and graciously together. Presentations are together on Monday at PETE&C
E-fund, ACT 183 – initiative to increase broadband and digital resources. Awards announced for 7 regional centers across state. We are in year 2 of 7 year initiative. We should support in legislature because this is increasing connectivity in critical areas where connectivity was lacking in the past.
EETT grant – will come out near PETE&C. Looking at info tech skills at middle school level. Focus on inclusion and assessment.
Netreker is still active. Usage numbers are high.
PDE office is moving / lots of restructuring in PDE
New web page support person, Young man, Zorair Khalapyan who is a 10th grader at HHS, where he is on the wrestling team & a top student. Last summer he attended at Stanford University and won an award in Java Programming. Will be at PETE&C all day Tuesday.
Providing important information of interest to members.
Went over web page handout. Added an award winner, AECT IT programs database,
Email any web page updates to Mary Ann Achorn.
Input from Sean – Put PETE&C at top of page for right now.
Martin – page should not require scrolling.
Identify photo activity with mouse over
Archived board minutes and posted in Board Access – Should access be limited in this area? No. Don’t password protect this.
Jackie will send him a thank you letter.
ACT 48 status is still active. Reapplication wasn’t really necessary for us. Changed ID number. PAECT can give ACT 48 credits, and requires an overview of project/ workshop
Will there be an easily accessible way to find individual act 48 numbers when attendees are filling out the forms at the conference? – Martin will pose question to PETE&C board today.
Reviewed of change to ACT 48 process during PETE&C. Hours will be awarded one session at a time. Session monitor will provide stamp at end of session.
Student Showcase – report sent via email. May 21. Application blank and 4 pages of text are posted on PAECT Website.
NE - L Matechak, no report, not even snow.
NC – no report
NW – no report
SE – no report
SC – Wally Leech – holding meeting here in upcoming year. Hosting Archives. Al Harding will be visiting.
SW – no report
PAIMS - Laura – worked on connectivity and statewide portal – lots of information.
ISTE – Jim - NECC is coming here (Philadelphia) in 2011.
AECT – Report submitted to Martin from Lois Wilkins. Requested submissions to AECT proposals for Anaheim. Deadline Feb 15 for proposals. New coordinator for Student Media Festival. See AECT web site for summer dates and information. 2008 will be in Orlando, Nov 4-9. Encourages PAECT members to contact her about anything related to AECT. claywork@verizon.net.
CoSN –
PETE&C – under 30 days to go. Area hotels all booked. Wide ranging presentation topics, waiting list for exhibitors, numerous proposal presentations (over 400). Excitement from people, new people from out of state.
Saturday at PETE&C, bag stuffing with interns
Sunday, PDE stuff happening, e-strat planner tool session – free for attendees, pre-registration required, Afternoon session offering information about SIF (Student Info framework) and PIMS
Apple has sessions on Sunday Afternoon. Also two private sessions: 20 districts in getting to one and Holly Jobe has a session for Classrooms to the Future Coaches.
Joe Caruso is keynote following Michael’s opening remarks (keynote is supported by Netrekker)
Will Richardson – Tuesday keynote.
No concluding general session speaker.
CoSN CEO Keith Kruger is coming to PETE&C, and is inviting tech leaders to a breakfast on Monday morning to share info.
PAIMS – luncheon session on Tuesday would help members learn who their PAIMS members are and for PAIMS to learn about PAECT. Activity called Meal or No Meal! Learn info about both orgs by coming to booth and get meal ticket, which can be turned into Chachka at booth or enter into drawing to a follow up lunch event or a prize. PAIMS might share about 21ST CTSP partnerships.
We are willing to contribute to with Paims on lunches and momento. Sean will be sure to coordinate with PAIMS to get this handled in a time manner.
Can we purchase lunches for this? (purpose is to improve relationship with paims and encourage push of resources out)
Can we purchase Chachka for this as well?
Martin can pick up the tickets for lunches.
Discussion: Our share was originally $1000. We are now looking at $1500.
Are we giving something away as PAECT at end of conference give aways. Conference reg for next year, paect membership, shirts. Create prizes consisting of shirt/ membership/ pens…
Recognition of award winners
Jim Gates is incoming PETE&C president.
Martin – thanks to proposal reviewers. Sean, as president of PETE&C, wanted to get reviewers who are members of each organization listed as such in the conference book.
Jim Bolton - How about a placard board at the booth to announce what PAECT members are presenting?
Membership – ID, Communication, Listserve – double list serve has been used to identify bad email addresses and eliminated people who shouldn’t be on it. We now need to add new members. Add Dave Mitchell to listserve. Jim will send to Martin.
Affiliate Requests – PEACT and Treat
PEACT – may be working with AECT, Carol may be looking into it.
TREAT - OVERVIEW
The Regional Education Alliance for Technology (tREAT) is a grass-roots effort to share ideas and to promote educational technology leadership in western Pennsylvania. In order to become a more stable organization, tREAT intends during the spring of 2007 to merge with the Pennsylvania Association for Educational Communication Technology (PAECT) to become the southwest affiliate of PAECT. In order to continue the educational programming that tREAT has successfully conducted for the past three years, it’s necessary to seek outside funding since PAECT provides a minimum allotment for affiliate organizations and membership fees go directly to the state office.
Questions from tREAT revolved around how to handle funding, how to raise funding, possibility of keeping separate identity.
Discussion:
Regional dues should be kept in region and run through region.
Discussion – PAECT presence has improved in the last few years (becoming similar to past presence)
Welliver – state chapter of aect created in central pa, nw pa and western chapter. Only nw chapter has survived. The idea was to generate interest where pockets of interest already existed, giving local groups a chance to share.
Martin – SIGS can be formed in local areas to be within PAECT
Welliver – this is a different approach, intended to build awareness and membership from locality to state to national
Shirley will email a response that includes an opportunity to have tREAT reps meet with PAECT board half an hour prior to Sunday night meeting at PETE&C about the merger possibilities and any concerns.
Table this discussion until a discussion is held with them.
RON
Schedule for people working at booth at PETE&C; regional directors need to send 3 or 4 people to work. One hour time slots.
At Booth – we have ribbons. Candy, pens, shirts for sale, banner, display stuff. Set up 2:00 on Sunday. Sharing table with ISTE.
Martin
501c Status
Martin’s accountant is getting back to him about cost for incorporation and 501c. Accountant suggests finding an accountant in the area where treasurer is because of need for physical transfer of paperwork.
Leadership development - Northwest paect student showcase is on Thursday before April 21st CTSP meeting on 20th, and Board meeting is April 21.
Send out to people about times that they would be willing to come on April 20 to work on 21st CTSP.
Regional folks can request to do something for Leadership Development.
Laura is going to check on having October 13 meeting in North East. We need a Saturday place to meet and a place (10 rooms) for Friday night.
PAIMS and PAECT Alliance – PETE&C kick-off
Wally Leech - Sally Bair sent a note to him to be extended to the group, after receiving an award from PAECT. She was very touched and grateful for the recognition, but she feels like she doesn’t really deserve it.
Meeting adjourned at 2:01.
Minutes respectfully submitted for approval by Shirley Campbell